Adding and managing students

To access your student list, click Students in the side navigation of your dashboard. Here, you can see a list of all the students in your district or school as well as their profile.

Let’s see how to add students to your roster and what you can do with this list. Learn more about:

Adding students to the roster

One of the first things district and school administrators do is create their roster of teachers and students. There are several ways to add students:

Using a CSV or XLSX file

This is the fastest way to roster students if your district or school does not use Clever or ClassLink for rostering. Add your complete student list in only a few clicks! A few notes before you begin:

  • If you’re a district administrator, you can only add students to one school at a time. If there are four schools in your district, you’ll upload four separate CSV or XLSX documents.
  • As a school administrator within a district using Classcraft, you won’t be able to add students, please ask your district administrator to handle rostering.

First, download our CSV template or our XLSX template (whichever works best for you) and fill it as follows:

  • First column: First name
  • Second column: Last name
  • Third column: Email address
  • Fourth column: Tags, if any (leave blank if none)
  • Fifth column: Grade
    Example:
    mceclip0.png

Once your file is ready, head over to your dashboard and:

  • Select Students in the Users section of the sidebar navigation
  • Click the purple Add students button in the upper right corner (if you can’t see this, maybe you can’t add students. Try asking your district administrator!)
  • If you manage more than one school select the school you want to add students to
  • Click on Upload CSV or Upload XLSX (according to the file type you have created)
  • Drag your file from your computer to the gray area
  • Review the student list
  • Click Create students to confirm and create accounts for your students

Even if you create accounts for your students, they won’t receive a confirmation email or be able to log in to Classcraft until the school and students have been invited — so there won’t be any surprise!

Adding students manually

If you prefer, you can manually enter your list of students. This is particularly useful if you have few students to add, such as if students joined your school mid-year. To manually add students:

  • Select Students in the Users section of the sidebar navigation
  • Click the purple Add students button in the upper right corner (if you can’t see this, maybe you can’t add students. Try asking your district administrator!)
  • If you manage more than one school select the school you want to add students to
  • Click Add manually
  • Enter your students' first names, last names, email addresses, and grades
    Tip: To go faster, you can copy your students’ information from a document. The grades still need to be entered manually. Accepted formats:
    mceclip1.png
    mceclip2.png
  • Click Create students to confirm

Even if you create accounts for your students, they won’t receive a confirmation email or be able to log in to Classcraft until the school and students have been invited — so there won’t be any surprise!

If your district is rostering with Clever or ClassLink, it’s possible for Classcraft to connect directly and use your existing information to create your teacher and student database. As an added benefit, classes will already be partially set up and populated for your teachers.

Because the databases sync daily, you’re sure to have the most accurate portrait of your roster in Classcraft with minimal involvement when using the Clever or ClassLink intervention.

Check with your customer experience manager for more information!

Student list

Student list overview

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In the student list, you’ll find all of the students (provided you scroll down enough!) The main components and functionalities are:

1 . Search

You can search in the list with the search bar, enter at least 3 characters and type Enter to filter the list. You can also search using the following options:

  • First or last name: Enter a student's first or last name (or partial name) and hit enter to filter the list
  • Last added: Filter the list to view only the batch of students that was last added
  • No tag: Find all the students who currently have no tags assigned to them
  • Selected: First, select students using the checkboxes, then filter the list to view only the students you selected
  • Playing: View students who created their accounts and are playing Classcraft already
  • Not playing: View only students who have yet to create their accounts and log in
  • Tags: Enter a tag name (or partial name) and select it in the options to view all the students this tag is assigned to
  • Teacher name: Enter a teacher name (or partial name) and select it in the options by clicking on it to view all the students assigned to one of this teacher’s classes
  • Grades: Enter a grade in one of your schools and select it in the options by clicking on it to view all the students assigned to this grade

2. Number of students

This line indicates how many students there are in your district or school and how many are currently loaded. To view more students, scroll down the list and you’ll see the first number increase!

No matter how many students are currently displayed, the search function always looks through your whole roster.

3. Select all

You can select all the students in your roster (or all of the students currently displayed in the filtered list), by clicking on the checkbox in the header.

mceclip3.png When the checkbox is empty, clicking on it will select all students in the list.

mceclip4.png When the checkbox is checked, all students in the list are already selected. Click on the checkbox to unselect all students.

mceclip5.png A gray line in the checkbox indicates that a part of the students are already selected. Click on the checkbox to select all students.

4. Select individual students

Click on the checkbox on a student’s line to select them.

5. Student name

6. Tags

You can add tags to students to mark them as part of specific groups. This can help you with Tier 2 intervention! All tags assigned to a student are visible on the student list.

If you can’t see all of a student’s tags, click on the last +x tag at the end to view the complete list.

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7. Student email address

8. Grade

Multiple students management

Select one or more students by clicking on their checkboxes on the student list to view management options on the righthand side panel.

Note: This is different from clicking on a student’s name where you’ll instead view their profile on the righthand side panel.

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1. Number of students you selected

While this panel is active you can select and deselect students from your list. This indicates how many students you selected and how many are in the roster.

2. View selected students

Filter the list on the lefthand side of the screen and view only the students you selected.

3. Change tags

You can assign and unassign tags for selected students.

mceclip3.png An empty checkbox means that a tag is not assigned to any selected student. Click on it to assign it to all selected students.

mceclip4.png When the checkbox is checked, the tag is assigned to all the student selection. Click on the checkbox to unassign the tag for all selected students.

mceclip5.png A gray line in the checkbox indicates that this tag is already assigned to some of the selected students. Click on the checkbox to assign it to all students.

If you want to assign selected students a tag that doesn’t exist yet, type its name in the text field and click the purple Create new tag button.

Then, assign this tag to your students from the tags list. Learn more about managing tags here.

4. Change school

For this option to work, all selected students must already be part of the same school!

As a district administrator, you can move students from one of the schools in your district to another.

  1. In the students list, select one or more students assigned to the same school 
  2. Click the Change school button
  3. Select the school you want to assign your student(s) to
  4. Check the checkbox to say you understand that the student(s) will be removed from their classes and their character will automatically be archived
  5. Click Confirm
  6. Click Ok to return to the student list

5. Archive character

When a student is done playing their character for the year, you can archive it so that the following year, they can start fresh with a brand new character. Once a character has been archived, the students will be removed from all their classes.

  1. In the students list, select one or more students
  2. Click the Archive character button in the righthand side panel
  3. Check the checkbox to confirm you want these students removed from their classes
  4. Click Archive
  5. Click Ok to return to the student list

To view the archived characters, click the Hall of Heroes on a student’s Character profile.

6. Remove

Removing a student from your organization is a permanent action. Consider removing a student when they completely leave an organization (if they now go to another school in your district, consider using the Change school option).

If you're part of a district that's playing Classcraft, ask your district administrator to remove students when needed.

  1. In the students list, select one or more students
  2. Click the Remove button in the righthand side panel
  3. Check the checkboxes to confirm that their characters will be removed from all classes and students will be removed from the organization
  4. Click Remove to confirm
  5. Click Ok to return to the student list

Student profile

Select any student on the list to view their profile on the righthand side panel, which looks something like this:

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  1. Student name
  2. View previous student on the list
  3. View next student on the list
  4. View more options: Change tags, Change school, Remove
  5. View user profile (currently shown)
  6. View character profile
  7. View Tier 2 & 3 behaviors (if any)

User profile

The user profile provides information about a student such as their name, email address, the parent accounts linked to theirs, etc. To view any student’s user profile:

  1. Click Students on the sidebar navigation
  2. Select any student in the list and click on their name
  3. Click on the User profile tab if you’re not already viewing it

On the user profile, you can find the following information:

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1. First name

Click on this field to edit your student’s name. When you’re done, click outside the field or the checkmark to save.

2. Last name

Click on this field to edit your student’s name. When you’re done, click outside the field or the checkmark to save.

3. Student code

Students can be invited via email by their teacher or via student codes, which can be manually given to them. A student needs their student code to create an account. Learn more about inviting students here.

4. Email address

Click on this field to edit your student’s email address. When you’re done, click outside the field or the checkmark to save.

5. School

This is the school the student is currently assigned to. To edit this, click the More options (...) button and select Change school.

6. Parents

Here, you can see all the parent accounts linked to this student’s including the parents’ names and their email addresses.

7. Teacher list

This lists all the teachers with classes this student’s assigned to.

8. Class list

This lists all the classes this student is assigned to.

Character profile

In the character profile, you can find all the information related to a student’s character (if they have one). If you’re not sure what the statistics are, consider checking out the teacher glossary!

Here, you can find the following information:

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1. Character image

This is what your student’s character looks like — students decide what their character looks like and what gear they wear!

2. Current level

3. Experience Points

The first number represents how many Experience Points your student has accrued since leveling up. The second number represents how many Experience Points in total they need to level up again.

4. Gold Pieces

This is the amount of Gold Pieces this student currently has.

5. Crystals

The dark blue symbols ( Crystal.png ) represent the number of Crystals a student currently has. Pale blue symbols ( Crystal_empty.png ) indicate that the student could have more Crystals but is missing some, maybe because they already used them.

6. Hearts

The dark pink symbols ( Health.png ) represent the current Hearts of this student. Pale pink symbols ( Health_empty.png ) indicate that the student may have more Hearts but is missing some, maybe because they have lost it.

7. Archive character

This button enables you to archive the current character. You can do this at the end of the school year to allow students to start fresh with a new character next year.

If your student has no character, some information will be missing and instead of the Archive character button, there is a Hall of Heroes button, which enables you to view the characters this student has previously played (if any).

Tiers 2 & 3

If one of your students needs more intensive intervention, consider using Tier 2 & 3 interventions. Tier 2 intervention is tied to the tags assigned to students, while Tier 3 intervention is individual for every student.

To access this information:

  1. Click Students on the sidebar navigation
  2. Select any student in the list and click on their name
  3. Click on the Tiers 2 & 3 tab

Here, you can find the following information:

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1. Assign Tier 3 behavior

When you click this button, you can either select an existing Tier 3 behavior to assign to this student or create a whole new one.

2. Tier 3 behaviors (if any)

Positive and negative behaviors individually assigned to this student are listed here.

3. More options (...)

Click this button and select Remove to unassign this behavior from your student.

4. Tier 2 behaviors (if any)

Positive and negative behaviors assigned to this student’s tags are displayed here. The icon representing the behavior’s goal (if any) is also visible.

5. Tags

This indicates which tag the behaviors are assigned to.

Tags

Tags enable you to create groups of students. You, other administrators, and teachers can see the tags assigned to students, but not students themselves or their parents. This can help you create groups with specific needs or groups for targeted intervention.

Regardless of what you use tags for, you can manage them directly from your students list.

While you may also assign tags to teachers, the student tags list and the teacher tags list are completely separate.

Manage tags

As a district or school administrator you can create, edit, and delete tags that are assigned to students.

  1. Click Students in the lefthand sidebar navigation
  2. Click the Manage tags button in the top right corner

As a school administrator, you won’t be able to access tag management if your school is part of a district that plays Classcraft.

All tags that were already created for this district or school can be found in this list. Here, you can:

  • Create a new tag by typing its name in the field and clicking the checkmark to confirm
  • Edit a tag by clicking the pen icon, making changes in the field, and clicking the checkmark
  • Delete a tag by hovering over it and clicking the red trashcan icon. Click Delete to confirm.
  • Delete all existing tags with the Delete all button — perfect for end of year cleanup!

Note that you can’t delete a tag to which an active Tier 2 behavior is assigned. First, proceed to your Tier 2 & 3 behaviors to unassign it.

When you’re done managing your tags, click the Done button to return to the students list.

Change tags

You can modify tags assigned to one or more students as you’re managing your student list. To do so:

  1. Select one or more students from the list
  2. Click the More options (...) button if you selected only one student
  3. Select Change tags

Here, the district tags are displayed. The ones assigned to the student you’re viewing are checked.

  • Check the tags you want to assign to this student
  • Uncheck the ones you want to unassign
  • Enter a tag name to find it on the list

If you enter the name of a tag that does not exist, you may be able to add it to the list. To do so, click the purple Create new tag button. This may not be possible for school administrators in districts that use Classcraft.

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