How do I set up Classcraft for a new school year?

When a new school year rolls in, you’ll have to set up Classcraft to include your new students, teachers, and tags. When setting up your school for a new school year, follow these steps:

  1. Remove students
  2. Archive characters
  3. Remove teachers
  4. Remove all tags
  5. Upload a new CSV or XLSX with all your students
  6. Upload a new CSV or XLSX with all your teachers

Note: If your school or district roster is synced to ClassLink ou Clever, you only need to manage the tags manually created in Classcraft (if any).

Here’s a quick guide on how to prepare for a new year:

1. Remove students

Make a list of all the students who will not attend your school during the new year.

Proceed to the Students section of your dashboard, under Users

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  • Search for the students you want to remove using tags, student name, grade, email, or teacher name
  • Tick the boxes of students you want to remove
  • Click the Remove button
  • Click the two checkboxes after reading the explanation
  • Click the red Remove button to confirm

Removing students from your school does not delete their accounts, but they will no longer have access to their classes, and their characters will automatically be archived.

2. Archive characters

It's much more fair for all students if they all start the year at the same level!

Archiving characters is how you make sure that all students, whether they just joined your school or have been playing Classcraft for three years, start with a brand new character. While teachers or students can also archive characters, it’s a good idea for you to do it because you can archive all characters at the same time.

  • Search for the students who need a new character using tags, student name, grade, email, or teacher name
  • Tick the boxes of students you want to remove
  • Click the Archive character button
  • Click the checkbox after reading the explanation
  • Click the red Archive button to confirm

Archiving a character does not remove the student from the school, and it does not delete their account. Instead, when they log back in, they’ll be able to join a new class and create a new character.

If a character was mistakenly archived, a student can unarchive it as needed. Learn more about this here.

3. Remove teachers

Like students, some teachers may need to be removed from your school roster.

  1. Proceed to the Teachers section of your dashboard under Users
  2. Search for the teachers you want to remove using their tags, name, or email.
  3. Tick the boxes of all the teachers you want to remove from your roster
  4. Click the Remove button
  5. Tick the checkbox
  6. Click the red Remove button to confirm

Removing a teacher from your school does not delete their account and they will not lose any content. They will no longer be associated with your school or have access to your student database.

4. Remove all tags

If you did not assign tags or if you’re not changing them or who they’re assigned to, you can skip this step.

On your student list, click Manage tags in the top right corner. You can delete tags one at a time by hovering over them and clicking on the red trash can.

You can also delete all your student tags at once by clicking Delete all. Deleting a tag automatically removes it from all the students it’s assigned to.

Once you have removed all student tags, proceed to the Teachers section and delete the teacher tags.

5. Upload a new CSV or XLSX with all your students

You’ll first need to prepare a .csv or .xlsx document following our template. Provide all of your students’ first and last names, emails, grades and tags (if any).

Make sure that existing students’ emails have the same email they currently have in Classcraft to avoid duplicates. When you're ready:

  1. Proceed to the Students section of your dashboard
  2. Click on the Add students button in the top right corner
  3. Select if you want to upload a .csv or a .xlsx
  4. Upload your file

If you add tags to existing students, they will automatically be added in Classcraft as part of this step. When you’re ready, click “Create Students.”

6. Upload a new CSV or XLSX with all your teachers

Just like you did for your students, you’ll need to upload a .csv or .xlsx file containing all your teachers’ names, email, and tags. Tags will be created and applied when you click Create teachers.

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