Adding and managing teachers

On your dashboard, you can manage your teacher list by clicking on “Teachers” in the lefthand sidebar. Here, you can:

Import existing teachers

If teachers under your license were already playing Classcraft, your account executive will pre-populate your account with a list of existing teachers, students, and schools. Start by reviewing the teacher list and make sure that they teach in your school or district and that they’re associated with the correct school. 

If any teacher should be removed, added, or associated with a different school, contact your account executive for assistance.

When you’re ready to continue, click on the green “Import Teachers” button.

Add teachers

Note: You can only add teachers to a district or a school that purchased licenses. If your whole district is playing Classcraft, please ask your district administrator to add teachers.

To add new teachers to your district or school, click on “Teachers” under “User Data.” Click the green “Add Teachers” button in the top right corner. If you’re a district administrator, start by selecting the school you want to add teachers to.


Regardless, you’ll need to select the method you want to use to add teachers.

Upload CSV or XLSX

This is the recommended method.

You can upload a CSV or XLSX file containing your teachers’ names, email addresses, and labels, which are optional but can help you organize teachers.

Make sure to use our template to format your file correctly. Use one row per teacher and include the following information:

  • First column: First name
  • Second column: Last name
  • Third column: Email address
  • Fourth column: Labels separated by a semicolon (;) (optional)

Here are examples of correct entries:

After uploading your CSV or XLSX file, click “Create Teachers” to add them to your roster.

Add teachers manually

To add teachers manually, input their first name, last name, and email address. If you need more lines, click on “Add More.” Once you’ve input all new teacher names, click on “Create Teachers.” If any information is missing, a red line will appear below the empty field.

Manage your teacher list

Teachers are listed on the left part of the screen. Here, you can see the email address associated with their Classcraft account (this should be their school email), as well as their labels.

You can search in the list by first name, last name, email address, or label. You can also filter the list by options (last added, no label, selected) or status (pending, onboarding, playing).


Click on any teacher entry to view their profile on the righthand portion of the dashboard. Click on checkboxes to select multiple teachers at the same time. Once you’ve selected multiple teachers you can manage their labelsremove them from your organization, or change the school they’re assigned to. (The last options may not be available depending on your license type.)


View and edit teacher profiles

Select any teacher to view their profile information, including their name, email address, the classes they teach (by clicking the “Classes” tab), the school where they teach (if you’re a district administrator), etc.

You can edit some account information (first name, last name, email, office, and phone number) by clicking in the text field. To accept a change, click the checkmark on the right end of the field. To edit their password, click on the pen icon.

You can also open the dropdown menu (mceclip0.png) to manage labels, change the school the teacher is assigned to (if you're a district administrator), or remove them from your organization.

Use the arrows around a teacher’s name to navigate to the next or previous teacher in the list:


Assign teachers to another school

Note: Only district administrators can do this.

If a teacher transfers schools or was assigned to the incorrect school, you can reassign them to another school from your teacher list. You can reassign a single teacher or multiple teachers currently assigned to the same school.

If you want to transfer a single teacher, click on the "mceclip0.png" icon beside their name in their profile and select “Change School.” To assign multiple teachers to another school, select them in the list and click the large “Change School” button in the righthand panel.

Note: Assigning a teacher to a different school will remove them from all of their current classes. They will also lose access to their current’s school roster. However, they will still have access to all their content (such as quests and boss battles), and their students’ characters will remain active.

Select their new school, tick the checkboxes, and click the green “Confirm” button to continue.

Remove teachers from your organization

Note: Only administrators for districts and schools who purchased a license can do this.

You can remove teachers who are no longer teaching in your organization.

To remove a single teacher, select them from the list. In their profile, click on the “mceclip0.png” icon to open the submenu, and select “Remove.” To remove multiple teachers at once, select them all in the list and click on the large “Remove” button in the righthand panel.

When you remove a teacher from your organization, they’ll be unassigned from their classes and removed from the roster. They will, however, keep the content they’ve created, such as quests and boss battles.

Manage labels

Note: School administrators who are part of a district that plays Classcraft cannot manage labels this way.

You can manage the labels for your whole school or district by clicking on the “Manage Labels” button in the top right corner. Here, you have the option to create, edit, or delete labels. To create a label, type its name in the text box and click the checkmark on the right side of the text box to confirm:


To delete a label, hover your mouse over the label icon so that it turns into a red trashcan. Click on it and confirm to delete your label.

To edit a label, click on the pen icon, make your changes, and click on the green checkmark to confirm.

Change labels

You can add or remove labels for a single teacher by opening their profile, clicking on the “. . .” button, and selecting “Change Labels” in the menu. You can also select multiple teachers from your list and click the “Change Labels” button in the righthand panel to edit labels.

When changing labels, all administrators can assign or unassign existing labels. If you can manage labels, you can also create labels this way.

Click on the label checkbox to add a label to teachers or remove it. An empty checkbox indicates that you can add the label to all the teachers selected. If the checkbox has a green “x,” all the teachers selected already have been assigned this label. Unchecking the checkbox will remove the label from all the teachers. If there’s a gray “-” sign in the checkbox, only certain selected teachers have been assigned this label. In that case, you can click on the checkbox to apply the label to all teachers.

Once you’ve selected your labels, they’ll immediately be applied to the teachers. You can remove a label from a teacher by clicking on the “x” in the label tag, directly in the teacher list:


Note: The teacher label list is separate from the student label list (i.e. you can have a “Grade 5” label in both lists or not).

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