Managing students in your district

In your District Dashboard, you can manage your student list by clicking on “Students” in the lefthand sidebar, under “District Information.” You can:

Add students

Click the green “Add Students” button in the top right corner to add new students to your district. First, select a school from the dropdown menu, then select the method you want to use. (You can only add students to one school at a time.)

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Use CSV or XLSX

You can upload a CSV or XLSX file containing your students’ names and labels. Labels are not necessary but can help you organize students in your district.

You can use our CSV template to make sure that your file is formatted correctly. You should use one row per student. Include the following information for each student:

  • First column: First name
  • Second column: Last name
  • Third column: Email address (optional)
  • Fourth column: Labels separated by a semicolon (;) (optional)

Here are examples of correct entries:

entries_students.png

After uploading your CSV or XLSX file, click on “Create Students” to add them to your database.

Add manually

To add students manually, input their first name, last name, and email address (optional). If you need more lines, click on “Add More.” Once you’ve input all new student names, click on “Create Students.” If any information is missing, a red line will appear below the empty field.

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Manage your student list

Students are listed alphabetically by name on the left side of the screen. Here, you can see the email address associated with their Classcraft account (this should be their school email), if any, as well as their labels.

You can search in the list using a student’s first name, last name, email address, or label. You can also filter the list by options (last added, no label, selected) or status (pending, onboarding, playing).

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Click on any student entry to view their profile on the right side. By using the checkboxes on the left side of an entry, you can select multiple students at the same time. Once you’ve selected multiple students, you can choose to add or remove labels, change the school they’re assigned to, archive their character, or remove them from your district by clicking on the appropriate button in the righthand panel:

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View and edit student profiles

Select any student in your district to view their profile information, such as their name, student code, email address, the classes they’re in, their teachers, etc.

You can edit their first and last name by clicking in the text field. To accept a change, click the checkmark on the right end of the text field. To edit their password or email, click the appropriate pen icon.

Click on “mceclip0.png” to open the submenu and add or remove labels, change the school the student is assigned to, or remove them from your district.

Use the arrows around a student’s name to navigate to the next or previous student in the list:

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Assign students to another school

If a student transfers schools or was assigned to the incorrect school, you can assign them to a different school. You can reassign a single student or multiple students at once. If you select multiple students, make sure that they’re all currently assigned to the same school before you change their school otherwise this action will fail.

If you want to transfer a single student, click on the “mceclip0.png” icon beside their name and select “Change School.” To assign multiple students to another school, select them in the list and click the large “Change School” button in the righthand panel.

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Assigning a student to a different school removes them from all of their current classes and automatically archives their character. Select their new school, tick the checkbox, and click the green “Confirm” button to proceed.

Remove students from your district

If a student is no longer part of your district, you can remove them from your organization. You can remove a single or multiple students at once.

To remove a single student, select them in the list. In their profile, click the “mceclip0.png” icon to open the submenu and select “Remove.” To remove multiple students, select them all in the list and click on the large “Remove” button in the righthand panel.

When you remove a student from your district, they’ll automatically be removed from all their classes.

Manage labels

You can manage the labels for your whole district by clicking on the “Manage Labels” button in the top right corner. If you prefer, you can add or remove labels for a specific group of students by selecting the students from your list and clicking the “Change Labels” button in the righthand panel. You can also add or remove labels for a single student by opening their profile, clicking on the “mceclip0.png” button, and selecting “Change Labels” from the submenu.

When managing your district-wide labels, you’ll have the option to create, edit, or delete labels.

To create a label, type its name in the text box and click the checkmark on the right side of the text box to confirm:

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To delete a label, hover your mouse over the label icon (label_icon.png) so that it turns into a red trashcan. Click on it and confirm to delete your label.

To edit a label, click on the pen icon, make your changes, and click on the green checkmark to confirm.

When assigning labels to students, you can select a label from the list of existing labels for your organization or type in the text box to create a new label.

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Click on the label checkbox to add a label to students or remove it. If the checkbox is empty, you’ll be able to add the label to all the selected students. If the checkbox has a green “x,” all the students selected already have this label assigned. Unchecking the checkbox will remove the label from all the students. If there’s a gray “-” sign in the checkbox, only certain selected students have been assigned this label. You can click on the checkbox to apply the label to all students.

Once you have selected your labels, they’ll immediately be applied to the students. You can remove a label from a student by clicking on the “x” in the label tag, directly in the student list:

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Note: The teacher label list is separate from the student label list (i.e. you can have a “Grade 5” label in both lists or not).

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