Adding and managing students

On your dashboard, you can manage your student list by clicking on “Students” in the lefthand sidebar. You can:

Import existing students

After you import existing teachers, you’ll be prompted to import all the students that are playing in their classes. Review the list and click on the green “Import Students” button to continue.

Add students

Note: You can only add students to a district or a school that purchased licenses. If your whole district is playing Classcraft, please ask your district administrator to add students to the database.

To add new students to your district or school, click on “Students” under “User Data.” Click the green “Add Students” button in the top right corner. If you’re a district administrator, start by selecting the school you want to add students to.

Regardless, you’ll need to select the method you want to use to add students.

Use CSV or XLSX

This is the recommended method.

You can upload a CSV or XLSX file containing your students’ names and labels, which are optional but can help you organize students.

Make sure to use our CSV or XLSX templates to format your file correctly. Use one row per student and include the following information:

  • First column: First name
  • Second column: Last name
  • Third column: Email address (optional)
  • Fourth column: Labels separated by a semicolon (;) (optional)
  • Fifth column: Grade

Here's an example of a correct entry:

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Note: If your school is using the K-12 standard, an error message will let you know when grades don't respect your standard. Make sure you use the correct grades for this standard (K, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12).

After uploading your CSV or XLSX file, click on “Create Students” to add them to your database.

Add students manually

To add students manually, input their first name and last name, email address (optional), and grade. If you need more lines, click on “Add More.” Once you’ve input all new student names, click on “Create Students.” If any information is missing, a red line will appear below the empty field.

Manage your student list

Students are listed on the left part of the screen. Here, you can see the email address associated with their Classcraft account (this should be their school email), if any, as well as their labels.

You can search in the list by first name, last name, email address, or label. You can also filter the list by options (last added, no label, selected) or status (pending, onboarding, playing).

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Click on any student entry to view their profile on the righthand portion of the dashboard. Click on checkboxes to select multiple students at the same time. Once you’ve selected multiple students you can change their labels, remove them from your organization, archive their characters (if any), or change the school they’re assigned to. (Only the first option may be available depending on your license type.)

View and edit student profiles

Select any student to view their profile information, including their name, email address, the classes they’re a part of (by clicking the “Classes” tab), the school they’re assigned to (if you’re a district administrator), etc.

You can edit their first and last name by clicking in the text field. To accept a change, click the checkmark on the right end of the text field. To edit their password or email, click the appropriate pen icon.

You can also open the dropdown menu to change labels, change the school the student is assigned to (if you’re a district administrator), or remove them from your organization.

Use the arrows around a student’s name to navigate to the next or previous student in the list:

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Click on the “Character Profile” tab to view, set up, or edit a student’s character. If they are already playing Classcraft, their stats and Multi-Class information are available on this tab.

Assign students to another school

Note: Only district administrators can do this.

If a student transfers schools or was assigned to the incorrect school, you can assign them to a different school. You can reassign a single student or multiple students currently assigned to the same school.

If you want to transfer a single student, click on the “mceclip0.png” icon beside their name and select “Change School.” To assign multiple students to another school, select them in the list and click the large “Change School” button in the righthand panel.

Assigning a student to a different school removes them from all of their current classes and automatically archives their character. Select their new school, tick the checkbox, and click the green “Confirm” button to proceed.

Remove students from your organization

Note: Only administrators for districts and schools who purchased a license can do this.

If a student is no longer part of your district or school, you can remove them from your organization.

To remove a single student, select them in the list. In their profile, click the “mceclip0.png” icon to open the submenu and select “Remove.” To remove multiple students, select them all in the list and click on the large “Remove” button in the righthand panel.

When you remove a student from your organization, they’ll automatically be removed from all their classes.

Manage labels

Note: School administrators who are part of a district that plays Classcraft cannot manage labels this way.

You can manage the labels for your whole school or district by clicking on the “Manage Labels” button in the top right corner. Here, you have the option to create, edit, or delete labels. To create a label, type its name in the text box and click the checkmark on the right side of the text box to confirm:

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To delete a label, hover your mouse over the label icon so that it turns into a red trashcan. Click on it and confirm to delete your label.

To edit a label, click on the pen icon, make your changes, and click on the green checkmark to confirm.

Change labels

You can add or remove labels for a single student by opening their profile, clicking on the “. . .” button, and selecting “Change Labels” in the menu. You can also select multiple students from your list and click the “Change Labels” button in the righthand panel to edit labels.

When changing labels, all administrators can assign or unassign existing labels. If you can manage labels, you can also create labels this way.

Click on the label checkbox to add a label to students or remove it. An empty checkbox indicates that you can add the label to all the students selected. If the checkbox has a green “x,” all the students selected already have been assigned this label. Unchecking the checkbox will remove the label from all the students. If there’s a gray “-” sign in the checkbox, only certain selected students have been assigned this label. In that case, you can click on the checkbox to apply the label to all students.

Once you’ve selected your labels, they’ll immediately be applied to the students. You can remove a label from a student by clicking on the “x” in the label tag, directly in the student list:

change_labels.png

Note: The teacher label list is separate from the student label list (i.e. you can have a “Grade 5” label in both lists or not).

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