Managing teachers in your organization

The main homepage of the School Dashboard enables you to manage all teachers using Classcraft in your school. 

You can manage your organization’s teachers from your School Dashboard by clicking on the “Your Teachers” icon in the sidebar. When you click on the button, the full teacher roster for your organization will be displayed. You can add and manage teachers and labels in this section.

Teachers are listed alphabetically by name. You can also view the email address associated with their Classcraft account (this should be their school email), as well as the labels associated with them.


Adding teachers

To add teachers to your organization, click on the green “Add Teachers” button. You can choose to add teachers manually or to upload a CSV file.

  • Add teachers manually: To add teachers manually, input their first name, last name, and email address. If you need more lines, click on “Add More.” Once you’ve input all new teacher names, click on “Create Teachers.” If any information is missing, a red line will appear below the empty field.


  • Upload CSV: You can upload a CSV file containing your teachers’ names and labels. Labels are not necessary but can help you organize teachers at your school. 

    You can use our CSV template to make sure that your template is formatted correctly. You should use one row per teacher. Include the following information for each teacher:

    First column: First name
    Second column: Last name
    Third column: Email address
    Fourth column: Labels separated by semicolon (;) (optional)

    If you’re using Microsoft Excel, you may need to import your file and define the delimiter. Find out how here.

    Here are examples of correct entries:


    Once your CSV file has been uploaded, click on “Create Teachers” to add the teachers to your roster.

Managing teachers

In your teacher list, you can view your teachers’ on boarding progress and add labels to your teachers. You can scroll down the list to find specific teachers or use the search bar at the top to search by name or label. 

  • View Teacher Progress: Around each teacher’s picture, a green circle displays their current progress with setting up their account. If the circle is completely gray, it means that the teacher did not start their setup. If there’s no circle, it means that their setup is complete.

    By hovering over the teacher’s picture, you’ll see more detailed information regarding their progress. You’ll see which of the following setup steps have been completed: “complete tutorial,” “set up your class,” and “add your students.” 


  • Add Labels: You’ll first need to select the teachers you want to add labels to by clicking on the checkbox beside their name. You can select a label from the list of existing labels for your organization, or you can type in the text box to create a new label.

    Click on the label checkbox to add or remove the labels from the teachers you selected. If the checkbox is empty, you’ll be able to add the label to all the teachers selected. If the checkbox has a green “x,” it means that all the teachers selected already have this label assigned. Unchecking the checkbox will remove the label from all the teachers. If there’s a gray “-” sign in the checkbox, it means that only certain selected teachers have been attributed this label. In that case, you can click on the checkbox to apply the label to all teachers.


Once you have selected your labels, they’ll immediately be applied to the teachers. You can remove a label from a teacher by clicking on the “x” in the label tag, directly in the teacher list:


Note: Labels for teachers are different from labels for students.

  • Remove Teachers: When a teacher is no longer part of your organization, you can choose to remove them from your teacher list. This action is irreversible. When you remove a teacher, all of their students currently part of your organization will remain in your student roster.

    The teachers will not lose the content they’ve created, and their account will continue to exist. If they no longer have access to the Premium version, they won’t have access to their Premium content (like Quests and Boss Battles). Once the teacher subscribes to Premium, they’ll regain access to their Premium content.

    Before you can remove a teacher, you’ll need to check the box to confirm your action before being able to click on the “Remove” button:



Viewing teacher profiles

To view a specific teacher’s profile, click on their name in the teachers list. You can scroll up and down the list to find a specific teacher or search by name or label in the search bar. Each profile is split into two tabs: User Profile and Classes.

  • User Profile: In this tab, you can find information about the teacher. This is where you’ll see their first name, last name, username, email, phone number, and office number. You can manually edit a teacher’s password by clicking on the pen icon and choosing a new password. Finally, you can remove a single teacher from your organization by clicking on the “Remove from Organization” button below a teacher’s profile.

  • Classes: In this tab, you’ll see how many classes a teacher uses Classcraft with. A full list of their classes is displayed, including the specifications for each class, such as the XP level cap and the HP and AP daily regeneration rate. Hover your cursor over a class name to edit its name and click on the checkmark to confirm your changes.

    By clicking on the “...” icon beside the Class name, you can assign students to this class and view the complete Multi-Class information. You can learn more about these options here.


Managing labels

When you click on the “Manage Labels” button, you’ll see the list of labels available for the teachers in your organization. You can delete a label by hovering your cursor over the label name on the list. A red trashcan icon will be displayed; click it and confirm to delete the label:


You can create a new label by inputting the label name in the “Create new label” text box and clicking on the checkmark once you’re ready. 

Finally, you can edit a label’s name by clicking on the pencil icon on the right side.

Note: Labels for teachers are different from labels for students.

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